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Charitable Contributions

IRS Publication 1771, Charitable Contributions–Substantiation and Disclosure Requirements, explains the federal tax law for organizations such as charities and churches that receive tax-deductible charitable contributions and for taxpayers who make contributions. 


Donor Acknowledgement Letter

It is essential that our supporters feel the love and deep appreciation for their participation in growing great community opportunities.  

What Is a Donor Acknowledgment Letter? 

Answer: Donors to The FUSION Foundation or to a sic ally sponsored program or project must receive 1) a warm and fuzzy thank you letter and 2) a receipt for their tax-deductible donation.


D-U-N-S® Number and SAM Registration

For U.S. Federal Government Contractors & Grantees

D-U-N-S® Number and SAM Registration Download PDF

Grants funded through federal grants from the federal government require grant applicants obtain a DUNS® Number and SAM Number to submit an application. These numbers aid the federal government in tracking how federal money is distributed. There is no fee to register for either number.


Guidelines for Taking Minutes for Meetings

Minutes should be taken using a standard format, using numbered sections and paragraphs coinciding with those of the meeting agenda. It may be helpful to prepare ahead of time a “minutes skeleton” from the agenda. This “skeleton” contains the actual outline of your finished minutes leaving space for the secretary to fill in the information that will be presented at the meeting. The agenda should be divided into two sections, one for information (discussion) items and one for action items. You may also wish to add a third section for consent items, if you use a consent agenda to accept written reports. Items on the consent section of the agenda should be informational and self-explanatory when read. They should not require any discussion or action, if they do, the items must be moved to the appropriate area (discussion or action) of the agenda. Consent agendas allow written reports to be reviewed before the meeting and accepted by consent at the beginning of the meeting so that meeting time does not need to be spent reviewing written reports.


IN-KIND CONTRIBUTIONS by Ronald Fowler and Amy Henchey


1. Introduction

Today's technology informs the public about the political, social, and economic crises that plague many parts of our world. Americans are deluged with reports on starving adults, children, and families, and are motivated to assist them by providing food, medical supplies and shelter. 

As a result, numerous prepared and perishable food rescue programs have come into existence. Many of these organizations seek contributions of property sometimes referred to as "in-kind" contributions - from businesses, which they in turn distribute to individuals needing assistance. Sometimes, too, a soliciting organization acts as an intermediary between a business having property to donate and IRC 501(c)(3) organizations whose charitable programs involve assisting needy individuals. While undoubtedly an overwhelming majority of these organizations serve real charitable needs, the Service is aware of organizations that take advantage of donors' good intentions and tax provisions designed to provide an incentive for in-kind donations. 


Letter of Appreciation

Occupation Title 

Business name 



Re: Letter of Appreciation Donation Amount: Tax ID:


Dear Sponsor/Volunteer/Supporter:


On behalf of {Organization} a community project of the FUSION Foundation, thank you so much for sponsoring our community program "{Name of Program}" at {location} in the amount of ${dollar contribution or in-kind dollar amount contributed as documented by invoice}. Your support provided {outcome of program}. The {type of project} created multiple opportunities: {identify how the project benefited the target audience/community}; and the engagement will continue to open many new avenues for all participants.


Your generous contribution created the framework for an environment that supportive to artists, engaging for the audience, educational and inspiring to the community. Your contribution will enable {artists to participate in highly celebrated performances in the future}; and these events will {broaden their discipline and character, on and off the stage, which is invaluable} to their future endeavors and to the growth and revitalization of our communities.


Your charitable contribution is a community investment and a relationship-building magnetic attraction. Your support allows us, and the artists, to reach our collective goals. Thank you once again for your generous support of our programs and our community. Thanks for making the world a more creative and diverse world in which we live, play, grow and celebrate the magical qualities of the arts.







Non-Profit IRS Rules

Applying for 501(c)(3) Tax Exemption; Form 1023; Application & Approval Process; Determination Letter; Maintaining Public Charity Status; Group Rulings; IRS Standards for Obtaining and Maintaining 501(c)(3) Status; Jeopardizing Tax Exempt Status & Intermediate Sanctions; Advocacy & Lobbying; Political Activity; Private Benefit and Inurement; Financial Accountings & Audits; Filings -- Financial Reports; Form 990-N (e-postcard); Form 990-EZ; Form 990; Form 990 & 990-EZ Schedules; Form 990-PF; Form 990-PF & Schedules; Form 990-T; Employment Tax Filings; Excise Tax Filings; Extension Requests; Disclosure Requirements; Donations & Fundraising; Acknowledging Donations; Valuing In-Kind Donations; Vehicle Donations; Raffles, Sweepstakes, Games of Chance; Private Foundation Special Rules; Religious Organizations & Churches; Donor Advised Funds; Scholarship Programs; IRS Resources; IRS Assistance; Private Letter Rulings; 

*NOTE:  Information in these sections, and other sections dealing with topics, may change quickly as the IRS issues guidance on the compliance with, and enforcement of, these provisions. Please check the IRS website for recent changes and notices.


Sample donor substantiation language

Sample acknowledgment of a financial donation to a 501(c)(3) nonprofit:
Thank you for your contribution of $ (amount) to (organization’s name) on (date). Your support will (add briefly what this donation will do, using either the basic purpose of the organization or the purpose of the specific program for which the contribution was made) .


Treasurers Report

Sample Treasurer's Report 


Sponsor: Despins Printing

Despins Printing and Graphics

Despins Printing and Graphics, one stop personalized media print and marketing resource. Meeting your printing needs and exceeding your expectations is our goal.

Sponsor: Sechler CPA

Sechler CPA

Sechler CPA, PC, a virtual and real-world accounting firm in Phoenix, Arizona. Ask us about Non-Profit wizardry

Sponsor: Horses Help

Horses Help

Horses Help is a premier accredited therapeutic and recreational agency that serves the special needs population by providing activities to empower them to break through physical, cognitive and emotional barriers using a unique collaboration of horses and people within Arizona's "Valley of the Sun".

About Non Profits

Buffalo Gals

Buffalo Gals

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How to get involved

Jane Seybold greeting guestsWe host several events and have a presence at various philanthropic events through the year and rely heavily on our volunteers to help with activities prior to and following the event. If you'd like to meet more people and become inspired, educated and empowered, we create an environment for you to find your purpose and take action toward fulfilling your dreams of a better world.

To become involved in The Fusion Foundation, or to learn more about what we do in the community, please feel free to email us.